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Microsoft outlook 2010 out of office reply setup free - |
Microsoft outlook 2010 out of office reply setup free -
Now you're ready to use that template to create your Out of Office rule. Under Start from a blank rule , click Apply rule on messages I receive and click Next. To reply to every email message you receive, leave the Step 1 and Step 2 boxes unchanged and click Next again.
Select Yes when Outlook asks you if you want to apply this rule to all messages. Under What do you want to do with the message, in Step 1: Select action s , select reply using a specific template.
Under Step 2: Edit the rule description , click the underlined text for a specific template. Select the template you created above, and then select Open and Next. By default, Turn on this rule is checked. If you're ready to turn on your out of office reply now, select Finish. Otherwise, uncheck this box. You can turn the rule on at a later date. Note : In order to have the rule send automatic replies to your email messages while you're gone, you must leave Outlook running.
If you created your out of office template and rule a few days before you needed it, turn the rule on using the following steps. Sign in to Outlook on the web. Select the Send replies only during a time period check box, and then enter a start and end time.
If you don't set a time period, your automatic reply remains on until you turn it off by selecting the Automatic replies on toggle. Automatically decline new invitations for events that occur during this period. In the box at the bottom of the window, type a message to send to people during the time you're away.
If you like, you can use the formatting options at the top of the box to change the font and color of the text or customize your message in other ways. If you want senders outside your organization to get automatic replies, select the check box for Send replies outside your organization.
If you didn't set a time period for automatic replies step 4 earlier , you'll need to turn them off manually. Select the Send replies only during this time period check box, and then enter a start and end time to control when automatic replies are sent. The Rules Wizard rule to reply using a specific template is designed to send the reply only one time to each sender during a session.
This prevents Outlook from sending repetitive replies to a sender from whom you receive multiple messages. During a session, Outlook remembers the list of users to whom it has responded. When you restart Outlook, this list is deleted and the rule is reset to start again for each sender. Outlook must be running for the Rules Wizard to automatically reply. This will turn off automatic replies at the date and time you enter for the end time. Otherwise, you'll need to turn off automatic replies manually.
Note: If you don't see Automatic Replies , use Rules and Alerts to set up your out-of-office message. On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office.
Note: Sending automatic replies to anyone outside my organization will send your automatic reply to every email, including newsletters, advertisements, and potentially, junk email. If you want to send automatic replies to those outside your organization, we recommend choosing My contacts only. When Outlook is setup to send automatic replies, you'll see a message under the ribbon with this information. Select Turn off to disable automatic out-of-office replies.
If you want to modify the dates for your automatic reply or the message sent, use the steps above to modify your settings.
Click here to get the app and manage your Automatic Replies on the go.
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